JOB TITLE: HR/Payroll Associate
DEPARTMENT: Distribution
LOCATION: Hagerstown, MD
REPORTS TO TITLE: Hagerstown – Vice President of Distribution
Corporate - VP, Human Resources
ONSITE HOURS: 7:00 am – 3:30 pm daily
SCOPE OF POSITION
This position supports the Lenox Hagerstown Distribution center averaging up to 120 full-time, part-time employees and seasonal staff. The position is primarily responsible for hourly payroll, and hourly staffing needs. This position also acts as the liaison for all employees at the Distribution site and assists employees with their day-to-day questions and needs. This could include payroll, benefits, workers compensation, FMLA, attendance policy and all leave programs and employee relations concerns. This position works closely with the supervisors and managers at the Distribution sites and is in direct contact with the Bristol HR department.
BASIC FUNCTIONS
Payroll and Time & Attendance: Coordinates time and attendance, benefit and payroll related changes with Bristol Payroll/HR Departments. Supports the biweekly payroll processing for all hourly associates. Maintains exception hours for salaried employees. Attends unemployment hearings as a representative of Lenox.
Sourcing and Staffing: Working with local management, attends off-site job fairs and helps coordinate on-site events, interviews hourly candidates, works with returning seasonal employees and temp agencies; handles the internal job opening program; conducts New Hire orientations. Collects and processes New Hire Paperwork; conducts I-9 verification through E-Verify.Conducts exit interviews for hourly employees. Note:During peak season (July-December) the staffing responsibilities would require the dedication of at least 30%-50% of the positions time to include maintaining all federal and state reporting, as required for the Hagerstown location.
Seasonal/Temporary Staffing: Work with local management team to secure labor plans and determine temporary hiring needs. Develops and maintains relationships with local temporary agencies to secure appropriate temporary help as per labor plans. Develops, manages and conducts temporary on-board scheduling and training.Provide reporting to staffing agencies on their staff as needed. Acts as intermediary and primary contact between the company and agencies dealing with any employment issues as they arise.
Employee Relations: Manage and navigate employee relations activities. Plan and carry out employment policies and procedures. Confidentially investigate employment concerns and follow the documented corrective action process. Coordinates all employee related functions to include company-wide planning (parties, picnic events, etc). Spends time walking the warehouse floor and interacting with employees. Encourages relationship building between hourly employees and their supervisors, by helping employees to see the positive in all decisions. Chairs and coordinates activities team meeting and events.
- and other Administrative functions: Facilitates all benefit programs for the Distribution sites which include:Medical, Dental, Vision, Life, 401k and FSA benefit plans. Coordinates annual Open Enrollment and Wellness events. Provides information on Unemployment claims; Assists employees with Disability and FMLA leaves with third party and provides administrative support for the Leadership teams. Is the primary contact for employees on all of companies benefit programs. Assists supervisors in the monitoring of attendance for hourly employees.
- and Security: Working with supervisors and managers, coordinates all injury related activities which includes the First Report of Injury. Coordinates medical attention for an injured employee; contacts the W/C carrier; facilitates the back-to work program; maintains and completes the OSHA 300 and internal incident logs.Maintains forklift accident logs for Operations.
Employee reviews and development plans: Ensure all hourly reviews and plans are done timely by management team. Ensures management development plans and reviews are in place as needed.
- Responsibilities: Assist supervisors and managers with policy interpretation, internal investigations and reduction in force and/or temporary layoff (VTO) needs. Infrequent travel required to corporate office (Bristol PA). Assists in the preparation of government requirements (OSHA). Compiles information for local wage surveys.Position also serves as back-up to Administrative/Purchasing Assistant. Serves as a meeting scribe, then producing meeting minutes.
MUST REQUIREMENTS:
- Minimum of three years of experience in Human Resources
- Associates degree
- Experience with HR and payroll data base systems (HRIS and Time-Keeping)
- Computer literate which includes experience with Microsoft Office software
- Excellent Communication skills
- Detail orientated
- Ability to handle multiple and diverse priorities
- Experience working with both hourly and salaried employee groups
- Ability to work overtime with the management team as needed/requested
- Ability to sit, stand or walk for long-periods of time
- Able to bend, twist, stoop, climb, kneel