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Urgent! Scheduling Analyst Job Opening In San Jose – Now Hiring The California State University



Job description

Job Summary


The School of Music is seeking a Scheduling Analyst to provide scheduling, administrative, and analytical support for faculty, students, and leadership.

Reporting to the Director of Resources and Operations and working under the direction of the Department Chair, the Scheduling Analyst plays a key role in course scheduling, temporary faculty appointments, and student success initiatives.

This position requires strong attention to detail, the ability to analyze data, and excellent communication skills to support academic operations in a fast-paced environment.

Key Responsibilities

  • Develop and maintain effective class schedules, ensuring alignment with curriculum requirements and student success goals

  • Coordinate course scheduling, classroom assignments, and faculty teaching loads; process schedule changes and corrections in the University’s system

  • Support temporary faculty appointments, including processing appointment papers, salary coordination, and maintaining personnel records

  • Compile and analyze data related to enrollment planning, faculty workload, and budget alignment

  • Assist with faculty recruitment scheduling and documentation

  • Maintain databases on faculty assignments, ensuring compliance with university and collective bargaining requirements

  • Provide administrative support to the Director’s office and coordinate day-to-day office operations

  • Support student success by tracking retention, graduation, and other student progress metrics

  • Assist with outreach, alumni engagement, and coordination of music school activities
  • Knowledge, Skills & Abilities

  • Ability to communicate with constituents in a professional and respectful manner

  • Thorough knowledge of faculty recruitment, appointment and evaluation procedures for temporary faculty

  • Thorough knowledge of scheduling and curriculum processes

  • Ability to analyze room usage needs and to request appropriate classrooms and labs for course offerings on a semester-by-semester basis

  • Ability to evaluate and coordinate office assignment for permanent and part-time faculty based on teaching schedules, advising schedules, and research

  • Thorough knowledge of word processing and spreadsheet software

  • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them

  • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques

  • Ability to analyze data related to enrollment planning to support the operational needs of the department

  • Ability to organize and plan work and projects including handling multiple priorities

  • Ability to maintain confidentiality and appropriately handle sensitive communications

  • Ability to compile, write, and present reports related to program or administrative specialty

  • Excellent analytical, oral and written communication skills are essential

  • Ability to initiate, compose and appropriately format correspondence and reports

  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit

  • Strong organizational skills and attention to detail
  • Required Qualifications

  • A bachelor's degree and/or equivalent training

  • Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
  • Preferred Qualifications

  • Bachelor’s degree in Music or Arts management

  • Four (4) years’ experience in administrative work analyzing and coordinating complex activities, projects and documents associated with multifaceted programs.

    Administrative work, preferably in an academic setting

  • Experience with software applications such as MS Office for composing memos, letters and other public correspondence and competency in developing and analyzing spreadsheets and or data using tools such as Excel, Google sheets or FileMakerPro

  • Experience with Google Apps to support collaborative work assignments

  • Experience working with tools based on PeopleSoft, Oracle, SAP or similar enterprise database systems

  • Experience establishing and maintaining cooperative working relationships within a diverse multicultural environment
  • Compensation


    Classification: Administrative Analyst/Specialist – Non-Exempt
    Anticipated Hiring Range: $5,667/month - $6,000/month
    CSU Salary Range: $3,879/month - $7,488/month

    San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary.

    For more information on programs available, please see the .

    Application Procedure


    Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume

  • Letter of Interest
  •  All applicants must apply within the specified application period: October 3, 2025 through October 19, 2025.

    This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

    Contact Information


    University Personnel

     and questions may be sent to 

     The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming.

    The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years.

    A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at .

    The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus.

    A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at 


    Required Skill Profession

    Business Operations Specialists



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